Information Obligation
Dear Sir or Madam,
along with 25 May 2018, the existing provisions on the protection of personal data change. The General Regulation of 27 April 2016 on the protection of personal data (hereinafter “RODO”) becomes applicable. Therefore, we are providing you with this information to notify about how we process your personal data.
- Data Administrator
- Obtaining information on the processing of personal data
- Acquiring data and the purpose of their processing
- Recipients of data
- Data storage time
- Data processing rights and voluntary data submission
- Processing of personal data in an automated manner
Data Administrator
The administrator, that is the entity deciding on the purposes and means of processing personal data is Streamsoft sp. z o. o. sp. k. seated at Al. Wojska Polskiego 11, 65-077 Zielona Góra (hereinafter referred to as “Streamsoft”). We are a Polish producer and supplier of ERP systems and programs supporting the work of small enterprises and accounting offices.
Obtaining information on the processing of personal data
In matters related to data protection, you can contact us at:
e-mail: iod@streamsoft.pl
or
Streamsoft sp. z o. o. sp. k.
seated at Al. Wojska Polskiego 11,
65-077 Zielona Góra
Acquiring data and the purpose of their processing
| Purpose of processing | Legal basis | Legaly justifable reason, if exists |
|---|---|---|
| Conclusion and performance of the contract, including contacting the client in connection with its implementation. | Art. 6 par. 1 letter b RODO | |
| Enabling the performance of the contract for our partners who share with us their clients' data in order to provide them with a license. | Art. 6 par. 1 letter f RODO | Where the legitimate aim is to enable the clients of our partners to use our services based on the license granted. |
| Handling of complaints. | Art. 6 par. 1 letter c RODO | |
| Claims related to the concluded contract. | Art. 6 par. 1 letter f RODO | Debt collection and conducting court proceedings, and then enforcement proceedings. |
| Archiving documentation, ie contracts and accounting documents. | Art. 6 par. 1 letter c RODO | |
| Statistics. | Art. 6 par. 1 letter f RODO | Having information about the statistics of our activities, which allows us to improve our business. |
| Carrying out marketing activities of own products and services without the use of electronic communication means. | Art. 6 par. 1 letter f RODO | Conducting marketing activities promoting the company. |
| Carrying out marketing activities of own products and services without the use of electronic communication means. | Art. 6 par. 1 letter f RODO, whereby these actions are carried out by Streamsoft only on the basis of possessed consents due to other applicable regulations. | Conducting marketing activities promoting the company. |
| Handling applications received through contact form, other proposals, including ensuring accountability (demonstration of compliance by Streamsoft with the obligations arising from the law) | Art. 6 par. 1 letter f RODO | Responding to requests and inquiries received through contact form or in another way, including storing sensitive requests and responses to preserve the accountability principle. |
Recipients of data
We may provide personal data to other entities that will process them, in particular:
- businesses operating postal or courier activity
- banks, if it is necessary to conduct settlements
- governmental authorities or other entities authorized by law to perform our duties (Tax Office, NLI, Social Insurance Institution)
- entities supporting us in our operations, in particular suppliers of external systems assisting our business
Data storage time
As an administrator, we are obliged to store documents containing data for periods indicated by law or it is necessary for the proper functioning of our company and for maintaining the accountability principle.
We store data for the periods indicated below:
| Data contained in contracts and authorizations | Until the claims under the contract are time-barred |
|---|---|
| Settlement documents | Books and related documents until the end of the limitation period of tax liability, unless the tax laws provide otherwise. |
| Documents related to the suretyship | Documents regarding suretyship and complaints processed by 1 year after the suretyship period or settlement of the complaint. |
| Data for marketing purposes | - In case of data processing on the basis of consent - until its withdrawal; - In case of data processing on the basis of legally valid purpose of Streamsoft – until submission of objections. |
| Data transmitted using the contact form | Over a period of three years, to maintain the accountability principle. |
Data processing rights and voluntary data submission
Every person to whom the data relates has the right to access their data and the right to rectify, delete, limit processing, the right to data transfer, the right to object, the right to withdraw consent at any time without affecting the legality of processing, which was made on the basis of consent before its withdrawal (if the processing is carried out on the basis of consent).
In addition, when the processing we do violates the provisions of RODO, you have the right to lodge a complaint to the supervisory body, ie the Chairman of the Office for Personal Data Protection.
Providing data is necessary to conclude contract with Streamsoft. In the remaining scope, providing data is voluntary.
Processing of personal data in an automated manner
Personal data will not be processed in an automated manner (including in the form of profiling) in such way that as a result of such automated processing any decisions could be made, other legal effects would be caused or otherwise significantly affect our clients.
As part of the activities we use cookies to observe and analyze the traffic on our websites, however by this we do not process personal data in the sense of RODO.